JOB BANK  

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If you would like MALA to advertise a legal assistant/paralegal position, please contact MALA at mala@malanet.org or enter your contact information and message in the form provided in the "Contact" section of our website.  There is no charge for this service.

We attempt to post new listings as quickly as possible (usually within 24/48 hours). Each listing is maintained for four weeks, unless canceled earlier or renewed for an additional four-week term. We send automatic email notifications of each new job opening listed in the MALA Job Bank to all current MALA members.

MALA reserves the right to refuse posting of any listing submitted if we feel it does not conform to our standards or MALA's purposes.

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7/2/2024

Regulatory Specialist

Full Time

Missoula, MT, US

 

Salary Range: $55,450 to 79,050 Annually

To Apply: https://blackfootcommunications.com/careers/

 

About Us: Blackfoot Communications reliably connects business of all sizes across the nation using the latest telecommunication technology in voice, network, and managed services. With focus on strong connections, we also provide dedicated account management with a goal to get to know our clients so we can help advise on the best solution.

What We Offer: We offer opportunities in the telecommunications and technology sectors with positions in Western Montana and Eastern Idaho. Blackfoot is proud to offer a competitive salary and a fantastic benefits package that includes; comprehensive medical benefits plan, LTD, life insurance, an outstanding retirement pension plan plus a 401k plan that includes employer match, along with other employer paid benefits. We are proud to have received awards and recognition that highlight our strong company culture. These include "Employer of Choice" from the Missoula Job Service Employer's Council, "Top Tech Employer" from the Montana High Tech Business Alliance, and the "Heart Award" from the United Way of Missoula County in recognition of our ongoing community efforts.     

Job Summary: This position is responsible for supporting the efforts of the Sr. Regulatory Specialist/Paralegal in the areas of regulatory monitoring, regulatory compliance, grant compliance and other legal support functions.  This position will support various administrative and paralegal functions in a corporate setting.  This position offers a unique opportunity to gain hands-on experience in navigating the complex legal, compliance, and policy landscape surrounding telecommunications regulations.

Essential Job Duties and Responsibilities:

·         Provide regulatory support for the various entities, including monitoring regulatory procedural schedules, research, understand and summarize various regulatory, legal, grant or policy issues, meeting compliance deadlines, and coordinating internal work efforts. 

·         May assist with various functions around grant compliance, monitoring and writing.

·         May assist with various functions around contracts and easements to include review, language drafting, filing, and organizing.

·         Provide administration support including maintenance of company’s filing system, collecting files, organizing, and maintaining reference material as needed. 

·         Provide administrative support to Legal and Finance team as well as various work groups as applicable.  This may include keeping agendas, maintaining project status reports, and aiding in preparation of presentations for meetings or training.

Additional Job Duties and Responsibilities:

·         Perform other duties and responsibilities as required to fulfill job function or as assigned.

Knowledge, Skills, and Abilities:

Knowledge of:

·          company policies, procedures, products and services.

·         general office practices and procedures.

·         time management and organizational skills.

·         cyber security policies, practices, and legal/regulatory requirements is preferred.

·         basic understanding of accounting concepts and terminology 

·         general understanding of legal principles and procedures 

 

Skill to:

·         demonstrate strong analytical and research skills

·         produce accurate and well-organized work, with strong attention to detail

·         articulate key concepts and summarize complex information in writing

·         gather and report numerical data and produce statistical reports.

·         operate various office equipment such as a computer, copy machine, fax machine and multi-line telephone.       

Ability to:

·         collaborate with other paralegals and various departments within the organization.

·         work completely and accurately under time constraints and deadlines.

·         appropriately prioritize tasks and competing deadlines.

·         learn new programs.

·         visualize, communicate and execute new processes/procedures.

·         learn new skills/concepts as requested.

·         provide excellent customer service.

·         work in a safe and effective manner.

Education and Experience:  

Any combination equivalent to the following education and experience that would provide the required knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be:

Ideal candidate will have a bachelor’s degree, be a self-motivated learner, with a passion for policy and law and a strong attention to detail.  An academic background in writing, law, legal studies, or related field is preferred (relevant work experience is also acceptable)  Relevant work experience can suffice in lieu of a bachelor’s degree.   

Any noted minimum or maximum years of experience should not be construed as a requirement for consideration; this information is meant to be used as a suggested guideline. 

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6/19/2024

Legal Assistant / Paralegal Bjornson Jones Mungas, PLLC 2809 Great Northern Loop, Suite 100, Missoula, MT 59808 About Bjornson Jones Mungas, PLLC Based in Missoula, Montana, we represent clients across Montana and throughout the region. We practice mainly in the areas of business law, tax law, real estate law, corporate, partnership and limited liability company law, probate and trust administration, and estate planning. Our team has decades of experience practicing in these areas and is skilled at solving complex, multi-faceted problems, as well as helping our clients achieve their goals in creative and innovative ways.

ABOUT THE ROLE

The role of Legal Assistant / Paralegal at Bjornson Jones Mungas is a vital position. This is anticipated to be a full-time position that requires a positive attitude and willingness to be a self-starter. Part-time to be considered for the right candidate. The legal assistant position will have the potential to convert to a Paralegal role for the right person.

RESPONSIBILITIES

• Assist in answering and screening telephone calls
• Communicate with potential new clients about their needs and connect or direct them to the correct resource
• Manage attorneys’ schedules
• Correspondence with clients and other professionals
• Draft and file entity formation documents and other legal documents
• Draft client engagement letters
• Scan and file documents as needed
• Apply for Taxpayer Identification Numbers through the IRS and complete various IRS filings
• Record and locate documents with various county recorders
• Prepare outgoing mail and act as back up to distribute incoming mail
• Assist in estate planning and probate matters
• Assist in screening for conflicts of interest
• Assist paralegals and attorneys in completing various other special projects or assignments as requested

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Proven ability to efficiently work in an independent setting
• The ability to organize and prioritize many ongoing tasks
• Excellent interpersonal and communication skills
• Exceptional attention to detail required
• Skills in using various computer programs (such as Microsoft Word, Excel, and Adobe Acrobat)
• Prior legal experience preferred but not required (willing to train for the right candidate)

EMPLOYMENT PACKAGE

• Competitive wage based on experience
• Health insurance offered after three months of employment
• IRA offered after six months of employment
• PTO after six months of employment
• Quarterly bonuses after six months of employment

Contact us to apply

If you feel like working in a fast paced, fun, and diverse environment, and feel this position would be a strong fit for you, please email your resume to reception@bjornsonlaw.com

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6/14/2024

Paralegal 1 & 2 - (24140524)

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Office of Legal Affairs.

 

This position provides paralegal assistance to a team of approximately 19 attorneys and Office of Legal Affairs (OLA) management team.  The position researches information and coordinates legal processes, and prepares correspondence, pleadings, motions, briefs and other legal documents for attorney review.

 

Why Join DPHHS

 

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

 

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

 

Qualifications for this Career Opportunity

 

• Ability to conduct research and investigate facts.
• Ability to navigate State and Federal court systems.
• Verbal and written communication skills including proper legal citations and legal terminology.
• Acute attention to detail, time management, and organizational skills.
• Meet minimum qualifications:

• Paralegal 2 must also have an additional three years substantiative work as a paralegal. 

How to Apply

 

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter
• Resume
• References

 

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

 

Additional Information

 

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

 

This position may be eligible for a statutory $1.50 an hour base pay increase effective July 1, 2024. 

 

Applicant Pool Statement:  If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. 

 

Training Assignment:  This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.  

 

Salary: $28.00 - 33.00 Hourly    

 

Telework Eligibility:  Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)

 

Benefits Package Eligibility:  Health Insurance, Paid Leave & Holidays, Retirement Plan     

 

Number of Openings:  1 

 

Employee Status:  Regular 

 

Schedule:  Full-Time 

 

Job Type:  Standard 

 

Shift:  Day Job 

 

Primary Location:  Helena    

 

Agency:  Department of Public Health & Human Services

 

Union:  000 - None  

 

 Closing Date (based on your computer's timezone):  Ongoing 

 

Required Application Materials:  Cover Letter, Resume, References  

 

Contact Name:  April Vercoe  |  Contact Email:  April.Vercoe@mt.gov  |  Contact Phone:  406-444-0942 

 

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

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5/15/2024

Paralegal/Legal Assistant

Nelson Law Firm, P.C., an AV‑rated Billings litigation firm, seeks full-time experienced paralegal to work in a fast-paced, deadline-driven environment.  Salary DOE, but competitive with the major firms.  Full benefits and retirement contribution.  Applications will be kept confidential.  Please email a cover letter and resume to tvincent@nelsonlawmontana.com.

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5/10/2024

Paralegal

Tappan Law Firm, PLLC is a small firm in Helena  representing numerous clients from individual landowners with single-issue property disputes to large businesses with complex permitting and land-use demands. We are looking for a full time paralegal with strong communication, organizational, and word-processing skills. Salary is highly competitive and dependent on experience. Tappan Law Firm offers a full benefits package including 401k with 5% match.

Requirements:

• Must have knowledge of District Court, Water Court, and Supreme Court rules
• Must possess excellent verbal and written communication skills and the ability to present complex information to any audience
• Must have significant interest in water law and property disputes, contracts, and public lands law
• Must demonstrate a high level of honesty and integrity, recognizing the highly confidential nature of client interactions
• Must have a history of collaboration and relationship building within and outside their organization
• Must be highly organized and detail oriented
• Must be able to juggle several projects simultaneously and be deadline driven
• Must demonstrate strong research, analytical, critical-thinking, and problem-solving skills.

Experience preferred but not required. Please send a resume, cover letter, and three references to rctappan@tappanlawfirm.com.

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4/30/2024

A local Bozeman law firm is hiring a receptionist to act as the gatekeeper to our fast-paced office. The hours are M-F 8am-5pm with a daily lunch break from 12pm-1pm. The starting wage is dependent on experience and competitive with the local market.

The position’s duties include the following:
-Greet clients and visitors and answer visitor inquiries

-Answer and route calls on a multi-line telephone system, including screening calls from prospective clients
-Calendar upcoming court dates and deadlines
-Mail correspondence to clients and firm affiliates
-Maintain lobby and conference rooms
-Provide customer service to clients and guests
-Order office supplies and maintain supply inventory
-Scan, photocopy, fax and file documents
-Collect and route mail and hand-delivered packages
-Establish new case files
-Supervise and provide resources to part-time staff

-Serve as notary public (must be willing to take brief online class and exam)
-Operate and provide baseline tech support to computers, copiers, scanners, etc.

Candidate must possess excellent interpersonal and customer service skills to communicate with attorneys, courts, clients, opposing counsel, vendors, staff and others. As the firm’s first point of contact, a professional demeanor and polished appearance is required in addition to:

-Strict adherence to firm’s confidentiality protocol
-Exceptional attention to detail
-Maintaining a positive, upbeat attitude
-Ability to stay patient and calm in attending to visitors and clients
-Punctuality and dependability

Law office or similar experience preferred but not necessary. On-the-job training will be provided to selected candidate.

This position includes a healthcare stipend, 401k, 2 weeks paid vacation and 1 week paid sick leave each year.

Please email a cover letter and resume to eric@lhmglaw.com with the subject line “Receptionist application.”

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4/25/2024

Boutique Estate Planning law firm, Shyne Law Group, PLLC is looking for an experienced Legal Assistant to join our team. Job location is in Bozeman, MT. We are a small office with one attorney and two support staff. 

Requirements

·         Minimum of high school diploma; business school, or related professional legal secretarial degree or paralegal certificate strongly preferred. 

·         2+ years experience drafting and legal assistant experience;

·         The ideal candidate will be able to perform billable tasks throughout the legal process;

·         Assemble and file documents electronically;

·         Prepare motion and petition shells, motion filing;

·         Coordination for trials;

·         Assist with preparation of Estate planning/Probate/Trust documents;

·         Use online interface for Medicaid application and tracking;

·         Interface professionally with clients, opposing counsel, court clerks;

·         Excellent interpersonal, verbal, and written communication skills;

·         Maintain client files and contact information;

·         Schedule meetings, conference calls, depositions, court hearings, and travel arrangements;

·         Clio and PC experience is highly preferred;

·         Well-developed skills in editing, proofreading, and grammar; 

·         Ability to anticipate problems, find solutions, and prioritize work accordingly; 

·         Well-developed time management and organizational skills; 

·         Effectively manage a high-volume workload with critical deadlines; 

·         Ability to exercise a high degree of personal integrity, confidentiality, tact, discretion, and judgment; 

·         Proficient in Microsoft Office (Word, Outlook, and Excel); 

·         Knowledge of manipulation and editing of PDF documents using Acrobat Adobe; 

·         Estate Planning, Probate or Medicaid experience is highly preferred.

 

Are we the right fit for you? We are a firm that offers:

·         $20-$25/hour, DOE

·         36-40 hours per week, M-F 8-5, flexible schedule

·         Opportunity for partial work from home schedule

·         Paid time off

·         Paid Vacation and Holidays

·         Family Friendly

·         Free parking

·         HSA with healthcare stipend paid by employer

·         A professional work environment, yet has a business casual dress code, in a modern office setting

·         Onsite training to promote a continuous learning environment

·         Wage increases based upon performance

Resumes and up to 3 references can be emailed to: danielle@shynelawgroup.com

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4/24/2024

Natural Resources firm based in Wyoming and Montana, with team members also in North Dakota, Minnesota, Colorado, Texas, Utah, Oklahoma, and other states, is seeking a paralegal or resourceful administrative assistant for remote work/telecommuting position. Applicant should possess excellent communication, comprehension, and proofreading skills (good grammar and attention to detail are necessary), and ideal applicants will demonstrate proficient skillset using Microsoft Word (formatting skills are preferred) and Excel.  Previous experience related to oil and gas law, mineral title examination, land services, or probate is also ideal. Scheduling is flexible for this remote position; full-time availability is preferred.  Compensation will be competitive and commensurate with an applicant’s experience. Please email cover letter, resume, and compensation requirements to paralegalposition@oram-houghton.com.

Application Instructions:

Please email cover letter, resume, and compensation requirements to paralegalposition@oram-houghton.com.

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4/19/2024

The vibrant Missoula branch of Hall & Evans, LLC, is looking for an experienced Legal Assistant to join our team. This position is considered hybrid as it requires 80 billable hours per month. Ideal candidates will have at least 5 years of experience as a Legal Assistant Hybrid or Paralegal, specifically assisting with civil litigation cases. This role involves handling , providing a dynamic opportunity to contribute meaningfully to our work in the heart of Missoula. 

This role offers a unique work schedule, with 2 days working remotely from home and 3 days in our Missoula office. Joining us means becoming part of a seasoned team of attorneys and legal support in the heart of Missoula, with a salary that reflects your experience.

Requirements

• Assemble and file documents electronically;
• Prepare motion and discovery shells, motion filing;
• Expert coordination for depositions and trials;
• Assist with preparation of trial/mediation/arbitration documents;
• Interface professionally with clients, opposing counsel, court clerks;
• Excellent interpersonal, verbal, and written communication skills;
• Process payment requests and coordinates the client billing process;
• Maintain client files and contact information;
• Schedule meetings, conference calls, depositions, court hearings, and travel arrangements;
• Outlook/LSS calendaring, and iManage document management program experience is highly preferred;
• Well-developed skills in editing, proofreading, and grammar; 
• Ability to anticipate problems, find solutions, and prioritize work accordingly; 
• Well-developed time management and organizational skills; 
• Effectively manage a high-volume workload with critical deadlines; 
• Ability to exercise a high degree of personal integrity, confidentiality, tact, discretion, and judgment; 
• Proficient in Microsoft Office (Word, Outlook, and Excel); 
• Knowledge of manipulation and editing of PDF documents using Acrobat Adobe; 
• Ability to work overtime as necessary;
• Other administrative tasks, as assigned;
• Complex defense litigation experience is highly preferred.

Minimum of high school graduation; business school, or related professional legal secretarial degree or paralegal certificate strongly preferred.  

Are we the right fit for you? We are a firm that offers:

• Financial stability;
• Great benefits, many that are 100% paid by the Firm;
• Flexible Time Off
• A professional work environment, yet has a business casual dress code, in a modern office setting;
• A culture that is respectful and collegial;
• Onsite training to promote a continuous learning environment;
• Current technology and our own in-house IT professionals!

Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Resumes can be emailed to: PortilloF@hallevans.com

Applications can directly be submitted on our careers page at: https://www.hallevans.com/careers/current-openings/

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3/28/2024

TRAINING & DEVELOPMENT MANAGER

POSITION SUMMARY: Working closely with the Director of Training & Development, this position is responsible for providing mentorship and delivering targeted training to firm members through virtual and onsite training, one-on-one coaching, reference guides, and learning modules with a primary focus toward paralegals and legal administrative assistants. This position also assists with workflow management and the implementation of policies and procedures within the paralegal and legal administrative assistant groups.

KEY RESPONSIBILITIES:

• Identifies the training needs and designs training materials to meet the needs of firm personnel to be used in group and one-on-one training sessions.

• Assists in identifying staffing needs and collaborates with attorneys to ensure the efficient and cost effective allocation of work assignments, smooth workflow coordination, and maximum utilization of resources for paralegals and legal administrative assistants.

• Monitors workflow within the administrative assistant (floater) group and assists with prioritization of incoming requests as needed.

• Supports all legal support staff in helping them to attain professional development goals.

• Serves as a liaison between the legal support staff and other administrative departments and works closely with those departments to identify and resolve issues and implement best practices in providing legal services support.

• Serves as a resource to the Help Desk for user assistance and questions.

• Provide hands-on, one-on-one, and classroom computer training to new hires for the firm’s supported programs.

• Assists in developing learning plans that include core competencies for each staff position to address identified training opportunities. • Maintains all components of the Learning Management Software (LMS), including records of completed training.

• Provide feedback to all departments when modifications could improve the user-friendliness of the programs, applications, and processes for which training is provided.

• Ensures training and support materials are organized and accessible to end-users.

• Learn other software as it is introduced in the firm and become skilled enough to be able to train others.

• Coordinates training for new legal support staff and identifies training opportunities for current legal support staff; ensures proper orientation and understanding of firm guidelines, standards, and practices.

• Performs other duties as assigned.

KEY SKILLS:

• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.

• Understands various learning styles and needs.

• Able to coach and develop employee capabilities that align with firm strategies as well as employee career aspirations and goals.

• Able to manage and mediate conflict in a professional and productive manner.

• Able to effectively delegate responsibilities as needed to ensure timely completion of tasks.

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.

• Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.

• Able to work within a team and independently.

• Able to learn new skills as technology evolves.

• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.

• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.

• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.

• Flexible and able to respond quickly and positively to shifting demands and opportunities.

• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.

• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and is able to read and interpret written information.

• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.

• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.

• Able to gather relevant information, interpret and evaluate the data, and develop sound, practical solutions to difficult issues.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree preferred.

• Paralegal Certification through an ABA-approved program.

• Minimum of ten years of progressive legal experience as a Legal Assistant and a Paralegal.

• Minimum of one year of supervisory experience. • Working knowledge of Microsoft Office Suite, Adobe, and other similar software.

• Must be able to read, comprehend, and follow written and verbal instructions.

• Valid driver’s license.

• Available to travel as needed.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 25 pounds at times.

TO APPLY, AND FOR FURTHER INFORMATION, PLEASE VISIT: https://crowleyfleck.com/careers/

DISCLAIMERS

This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.

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3/28/2024

HagEstad Law Group has been expanding, and its Missoula office is relocating to a larger location in Missoula. New openings are available. If you are looking for somewhere to learn and advance within your legal career, HagEstad Law Group is offering that opportunity now.