JOB BANK  

7/19/2023

Busy personal injury law office in Kalispell, Montana is seeking a motivated, organized, and audacious Paralegal with a positive attitude and team-player mindset to join our successful team. Job duties will include extensive communication with clients, insurance adjusters, medical providers, etc., document and pleading preparation and drafting, record and document review and interpretation, and a wide variety of other standard Paralegal and legal duties. The ideal candidate will have: a strong work ethic, the ability to manage multiple tasks and meet deadlines, and have exceptional attention to detail and communication skills. Workers' Compensation experience is a plus but not required. This is a full-time, in-office position. Benefits, 401k, paid vacation. Wage DOE. 

To apply, please submit a comprehensive resume, three professional references, and at least one writing sample to: stacy@blivenlawfirm.com.

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6/29/2023

Administrative Services

Summary:

Seeking independent contractor for administrative services support for 4 professionals within a shared office: 3 attorneys and 1 professional consultant. The primary location is in Bozeman, Montana. The attorneys each practice transactional law (in other words, this will not involve litigation-related legal work). The professional consultant works in the areas of organizational development, executive coaching, and leadership. Expectations include a high level of client service and high standards of performance and quality.

Services Required:

The independent contractor will provide administrative support to the attorneys and consultant, will assist with effective client communication and scheduling, and will assist in managing day-to-day operations.

Core Competencies:

• Attention to detail and accuracy.
• Pleasant demeanor with the public and colleagues.
• Commitment to confidentiality of client and business information.
• Exceptional analytical and problem-solving skills and an excellent ability to independently solve problems with accuracy and attention to detail.
• Willingness to pitch in.
• Strong writing and editing skills.
• High level of competency with planning, anticipating needs, organization, and follow-through.
• Strong multi-tasking and organizational skills.
• Team player.
• Effective at managing time and personal stress level.
• High level of proficiency with computer and technology skills, including Word, Excel, PowerPoint, Adobe, internet research, and web-based platforms. Willingness to adapt to and assist with implementing technology solutions. Proficiency with Mac OS is preferred but not required.

General and Specific Responsibilities:

• Professional demeanor and initiative, including emotional, physical, and intellectual commitment to being part of the team and getting the job done.
• Prompt and professional communication skills through phone, email, and in person.
• Follow up communication and scheduling. Assist with travel arrangements.
• Billing and invoicing support for professionals.
• Assist attorneys with legal document preparation as assigned.
• Coordinate website updates.
• Create and manage client lists and participant spreadsheets and databases.
• Assist with project management as assigned by each attorney and consultant.
•  Administrative tasks including reception and telephone, organization of files in electronic filing systems, organization of paper files as exist for a particular matter or project, management and organization of client management software platforms, purchasing of supplies, monitoring supply levels, scheduling meetings, calendaring deadlines, preparing printed and electronic materials for clients, communication with clients, running errands locally, maintenance of clean and tidy common office environment, and additional administrative tasks as assigned.
• Legal support tasks including proofreading legal documents, drafting closing letters to clients, communication with court clerks and county recording offices as assigned, assist in making court filings, assist with obtaining and recording deeds, draft and review legal descriptions, review and prepare filings with state Secretaries of State, and additional legal support tasks as assigned.
• Social media content and blog creation and management, as assigned.

Hourly Requirements:

• Part-time (20-30 hours/week).

Minimum Qualifications:

• Bachelors degree required.
• ICEC (Independent Contractor Exemption Certificate) and required insurance coverage.

To apply:

To apply, please submit a resume and at least 3 professional or academic references to: kristin@baileylawgroupmt.com and kelsey@baileylawgroupmt.com.

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6/12/2023

Small Flathead Valley firm looking for experienced paralegal for part-time contract litigation support, potentially 4 – 5 hours per week to begin. Would prefer someone located in Flathead but will consider a virtual arrangement. Please send a letter/email of interest with your resume, including a brief description of the kinds of matters you’ve worked on and your hourly rate to stephanie@brecklawoffice.com.

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6/12/2023

Legal/Administrative Assistant

Primary Functions:  Provide administrative support to the Planned Giving department including coordination of logistical details, preparation of tax forms, and assisting with both print and online Planned Giving marketing.   

Specific Job Functions:

1.      Acquire, through on-the-job training, a working knowledge of charitable Planned Giving concepts including wills and trusts, charitable trusts, gift annuities and life estates.

2.      Create and maintain legal files for donor transactions.

3.      Use industry-specific software to produce Planned Giving illustrations and donor presentations.

4.      Assist with real estate closings, title transfers, and calendaring and monitoring deadlines.

5.      Draft gift substantiation documents and tax forms.

6.      Provide administrative support to Foundation President, President Emeritus, and Executive Vice President of Planned Giving.

7.      Use fundraising database to post gifts, mineral leases, Planned Giving inquiries.

8.      Oversee mineral lease offers and maintain mineral records and reports.

9.      Monitor estate probate court proceedings.

10.  Create seminar PowerPoint presentations, print, and digital materials.

11.  Produce annual Planned Giving report to management.

12.  Create and maintain Board of Directors manual; maintain Board contacts, assist President with preparation of Board materials.

13.  Create Planned Giving brochures, thank you inserts, print ads, target mailings.

14.  Oversee radio and television production, buys, and placement for Planned Giving marketing.

15.  Generate weekly Planned Giving newsletters.

16.  Maintain online programs including Word Press, Crescendo, ISSUU, and YouTube.

17.  General office duties include answering the phone, processing documents, inputting data into donor database, and drafting correspondence.

18.  Other duties as assigned.

Qualifications:

1.      Minimum Bachelor’s-level degree or equivalent experience specifically in probate, tax and/or charitable trust administration.

2.      Excellent written, verbal and interpersonal communication skills.

3.      Detail-oriented with the ability to follow through on projects.

4.      Proficient in Word, Outlook, Excel, and PowerPoint.

5.      Experience with Adobe Creative, Raiser’s Edge, NetSuite, PG Calc, Crescendo a plus.

Please send resumes directly to: jamie@jmathisrecruiting.com or apply below:

https://jmrecruiting.catsone.com/careers/96698-General/jobs/16187094-Legal-Assistant